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1. #Microsoft outlook for mac delay sending email how to#
2. #Microsoft outlook for mac delay sending email update#

Read more: Guide: Out of Office Email Messages (with Examples)Ĭreate email templates for common responses Plus, you can always find all of your deleted messages in the “Deleted Items” folder. This tool can be a bit intimidating at first if you are worried about losing messages, but the tool will not delete any message that is not replicated later on in a thread. To use Outlook’s clean up function, click the “Clean Up” button while viewing your inbox, then select the “Clean Up Folder” option from the drop-down menu. This allows you to view a single, clean email thread rather than several emails from a chain individually, saving you time as you scan and work your way through unread messages. This function removes all messages that are replicated later on in an email thread (or email conversations with multiple replies). Nevertheless, Outlook’s clean up function, introduced in the Outlook 2010 version, can clean your inbox with just one click. This will gently let recipients know they should not expect to hear from you right away and can redirect them to one of your colleagues to address urgent situations while you are out of the office. Fortunately, you can set an automatic out of office message for times when you are on vacation or have minimal access to your inbox. It can take time and energy to clean up an inbox with a lot of unread messages, especially after returning from work from business travel or a vacation, when messages tend to build up. Then select “Defer delivery by several minutes” in “Step 1,” and select the number of minutes you want each message to be delayed by. To delay your emails using Microsoft Outlook, go to “file,” then select “Manage Rules and Alerts.” From there, choose “New Rule” and start from a “Blank Rule.” Make sure to skip conditions so that all of your outgoing messages are covered.

#Microsoft outlook for mac delay sending email update#

That way, if you remember right after sending that you forgot to include something or you spot an error, you can still prevent the email from being sent or update it. To avoid accidentally sending the wrong email, you can also set your emails to be sent with a slight delay. You could add “urgent” to the subject line of the latest email to encourage the recipient to open that one first. Just add a note that the recipient should ignore the first email and refer to the information in the most recent email instead. If they use Gmail or another email app, you will not be able to recall the email, but you can still send a recall message. Additionally, the recall function will only work if the recipient is also using Outlook. The only potential downside of this feature is that you cannot recall an email once the recipient has opened it. You can also choose to receive a report on whether the message recall fails or succeeds for each recipient. Then, click on the drop-down menu that is called “Actions,” followed by “Recall This Message.” A recall window will pop up and allow you to choose between deleting unread versions of the email or replacing them with an updated version of the email. To un-send or recall an already-sent email, open your Sent messages folder and double-click on the email you want to recall.

#Microsoft outlook for mac delay sending email how to#

Just learn how to recall an email in Outlook, and you will be well on your way to avoiding embarrassing email mistakes. Outlook’s recall function is wonderful for this kind of situation. There is nothing worse than the feeling of realizing you made a typo or error right after you hit “send” on an email.

If you are using a mobile device, remember to set your phone to Sync Mail from the folders that you create so you don’t accidentally miss a message. For example, you could move all meeting invitations to a “meeting invitations” folder, and then create a rule so that any invitation is automatically sorted into that folder. For example, you might classify messages as “most important,” “to do later,” “external mail,” or “meeting invitations.” Use Outlook to create rules for each incoming email so that it is automatically sorted into a folder that you create for each category of message. You can segment your email by categories that you would deal with differently. An organizational system will motivate you to deal with incoming mail and make it easier to sort through unread messages. Outlook allows you to organize your email into a system of folders so it is easier to navigate. The best way to start organizing an unruly Outlook inbox is by devising a system of organization.